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Hares and Hounds -Race Information

Date: Sunday, 22nd January 2017

Race Day Schedule: Registration for all events is at Woodford Pool, Peterson Rd.
Please bring your E-ticket (copy of confirmation e-mail) and photo ID with you.

2.00-2.45am          52km Solo        Registration                           6.00-6.45am       11km & 5km Run      Registration
2.50am       52km Solo     Race Briefing                        6.50am      11km & 5km Run     Race Briefing
3.00am       52km Solo     Race Start                        7.00am      11km & 5km Run      Race Start
                          
3.30-4.15am       52km Relay     Registration                        8:00am       Breakfast     Catered BBQ from the
4.20am       52km Relay     Race Briefing                      Woodford Men's Shed
4.30am       52km Relay     Race Start               
                        11:30am       All events     Close off
5.00-5.45am      11km Walk     Registration
5.50am      11km Walk     Race Briefing
6.00am      11km Walk     Race Start

Entry Fees

All Glasshouse Trail Series events offer discounted entry fees to all Trail Running Association of Queensland
(TRAQ) members. At an annual membership fee of only $17.50 which includes Queensland Athletics membership, we encourage
all competitors to consider joining TRAQ.     Click here for TRAQ membership information

EVENT                On-line standard                In-person late entry
                            entry before 6.00pm          entry up to 15 minutes
                           Tuesday 17/01/16               before race start

(minimum age)
 
Current TRAQ
 member        
 
  non-member
 
                      
52km Solo   (18) $91 $101          N/A         
52km Relay (16)
N/A $65 N/A
11km Solo   (16)
$54 $60 $70
5 km Solo    (12)
$50 $55 $60

Breakfast Extras   $13 per person

INSTRUCTIONS TO COMPETITORS           (Additional instructions for relay teams and their    
                                                                          support crews are at the bottom of this page.)

  1. All entrants (except for 5km) must carry a water bottle
    or pack
    and finish with it.
  2. Their weight will be written on their Race Number and
    checked at Checkpoint4.
  3. COURSE MARKING:
    a) White flagging tape in trees and bushes.
    b| Red arrows which will indicate which checkpoint you
    are heading for.
    c) White arrows on the ground OR lines across track to indicate not to cross.
    STAY ALERT for these markings at all times particularly
    at intersections.
    If you have run for about 15 minutes
    and have not seen any of these markings you should
    backtrack. White lines may be placed right across track
    where there are critical turns. Do not cross these lines.
  4. Do not LITTER the course. Anything taken from a
    checkpoint that is not edible should be placed in the
    rubbish receptacle at the next checkpoint. Toilets are
    located near checkpoint 2 (Lookout). In case of a toilet emergency runners should carry some biodegradable
    toilet paper and depart the track and bury the human
    waste.
  5. Competitors do not have the right of way over any
    traffic you may encounter while crossing or following
    gazetted roads. There may be trail bike riders or 4WD
    vehicles (many illegal). If you hear them coming, get out
    of the road.
  6. Ensure that any crew/relay vehicles park at checkpoints
    so as not to block roads. These vehicles must follow
    gazetted roads only to get to checkpoints. These
    vehicles must not follow runners on forestry roads and
    trails. Pets should not be taken to checkpoints by crew
    persons and any children should be kept under strict
    control.
  7. It is the responsibility of each runner to ensure they have
    their number crossed off at each checkpoint. Failure to
    be registered as passing through a checkpoint may
    mean you are disqualified.
  8. It is important you know the order of the checkpoints
    (write them on your race number if you cannot remember
    them). Normally the red arrows taped to trees will have a number on them indicating towards which checkpoint
    you are heading.
  9. Ultra entrants (Hares) may have DROP BAGS taken
    to 2 and 4 only.
    Ensure the bags are clearly marked with
    your NAME and Race Number and Checkpoint to be
    taken to.
  10. Remember to be polite and courteous to checkpoint
    staff as these volunteers are out there for considerable
    time for your benefit.


11. AT THE FINISH

i.   You will be given a ticket that indicates your finishing   
    number
that will match you to the times on the print out
    tape. Take this to the finish table so your name can be  
    recorded.
ii.  Any friends or family who are not competing will need to  
     purchase their food and pay pool entry ($13) unless they   
     are volunteering to help out in a significant manner.

iii.  Random Draw prizes will be placed on a board near the
     finish. Check for your name.

12. First Aid – There will be a FIRST AID kit at each checkpoint
       and there will be a Sports Trainer in attendance.

13. RELAYS-Change overs: For the teams of 3 or 4 the changes  
     can be made near or at 1, 2, 3 and 4). Each member has to do  
     at least two leg (there are 8 legs). For 2 person teams one  
     member runs from the pool to Checkpoint 4 and the other  
     does the return trip.

14. Hares (50+ km) start at 3.00am and relays at 4.30am. 5/11  
     km run start
at 7am. All entrants to be back at the pool by  
     11.30am. No early starts. Headlamp/torch needed up until
     about 4.30am.

15. Approximate distances to checkpoints: Pool to 1 = 9.0km;
     1 to 2 = 7.0km; 2 to 3 = 4.0km; 
3 to 4 = 5.5km.

Note that the course may change if weather or forest harvesting requires it.

At WOODFORD POOL please ensure you shower to wash off the trail dirt/mud before entering the pool.

ADDITIONAL INSTRUCTIONS FOR RELAY TEAMS AND THEIR SUPPORT CREWS:

Directions for vehicles: ( One per team only )

On leaving the car park at the pool zero your trip meter. Go to the end of Peterson Rd and turn left into Langer St followed by left turns into Nicklaus and George Streets. Turn right off George St into Golf Course Rd. After about 2.5km on the trip meter the bitumen ends and a gravel road goes to the right. This is Beerburrum-Woodford Rd (B-W Rd).

At about 6.1km on the trip meter there is a mango tree on the right and a white post with a ‘W’ on it. The forestry road going to the left here leads to Checkpoint 1. Relay/crew vehicles will follow this forestry road if weather conditions permit to Checkpoint 1 for changeover. If conditions do not allow access then the changeover Relay Change1 will be closer to B-W Rd.

Continue along B-W Rd and at about 10.8km on the trip metre a gravel road goes to the left (Woodford – Glasshouse Rd) while B-W Rd becomes bitumen and goes straight ahead. Checkpoint 2 is located on a forestry road a few hundred metres to the left along W-G Rd the Relay Change2 is there. Again please park sensibly before the checkpoint because later in the day this area could be busy. It is a favourite area for trail bikes.

Backtrack to the intersection with B-W Rd and turn left down the bitumen road. Keep following W-G Rd and at about 12.6 km on the trip meter take the first forestry track on the left. Checkpoint 3 is set back from the road 400m. Relay/crew vehicles will follow this forestry road if weather conditions permit to Checkpoint 3 for changeover. If conditions do not allow access then the changeover Relay Change 3will be closer to B-W Rd.

Continue along B-W Rd. for a further 3.5km and at about 16 km on the trip meter you arrive at Checkpoint 4 and Relay Change 4 (the turnaround point) and park in the forestry road on the right rather than on the sides of B-W Rd. This Site is the forestry road before the intersection of Old Gympie Rd.

Checkpoint 5 will be provided on the return trip at 49.5km but will not be a Relay Change.

Please drive slowly on the gravel roads and always park sensibly so as not to block roads which are at present in the best condition I have seen over the past few years. There will be other users out on these gazetted roads particularly later in the day.

Each relay team should have a support vehicle (one only) and the expectation is that the support vehicle will supply the runner with any fluid or food needs, Supplies at the checkpoints are mainly meant for the hares who are doing the run without a support vehicle. Relay persons should not hover around the checkpoint and hinder the volunteers looking after those checkpoints. We have a limited number of volunteers at these checkpoints.

Once all of the Hares have passed through the checkpoints on their way back the checkpoint may be closed down. Anticipated latest Shut Down times are:

Chpt 4 – 7.30am; Chpt 3 – 8.30am; Chpt 2 – 9.30am; Chpt 1 – 10.30am.and Chpt 5 – 11am.

An event official will follow the last runners from 4 where possible to clear the markings on the course.

RELAY RECORDING SHEET

(Copy to be handed in to Race Officials at the finish)

TEAM NAME ___________________________________________

Contact Person______________________________ Team Number _______

Email ___________________________ PHONE __________________

TEAM MEMBERS

A __________________________________

B___________________________________

C___________________________________

D___________________________________

Indicate who ran the various legs (A, B, C, D)

Pool – RC1 (9.5k)      _____________     RC1 – Pool (9.5km)   _____________

RC1 – RC2 (7.0km)   _____________     RC2 – RC1 (7.0km)    _____________

RC 2 – RC3 (4.0km)  _____________     RC3 – RC2 (4.0km)    _____________

RC3 – RC4 (5.5km)   _____________     RC4 – RC3 (5.5km)    _____________